BETHEL LUTHERAN TRUST OF
BETHEL LUTHERAN CHURCH OF CUPERTINO,
CALIFORNIA
WHEREAS, Bethel Lutheran Church of Cupertino, California, a religious
non profit corporation organized and existing under the laws of the State of
California, desires to establish an endowment trust fund to be known as the
Outreach and Education Fund for the purposes more particularly hereinafter set
forth, with a view to encourage gifts or bequests to be managed and
administered as a perpetual fund;
WHEREAS, said church is willing to authorize, establish, and perpetuate
such Outreach and Education fund in accordance with the provisions set forth
below;
WHEREAS, said church also wishes to establish a non-perpetual trust
fund which shall be known and referred to as the “Memorial Fund”.
NOW, THEREFORE, in consideration of gifts and bequests to be made by members
and friends of Bethel Lutheran Church of Cupertino, California, and pursuant to
approval and authorization duly given by appropriate corporate action of its
membership, said church agrees and binds itself to the following terms and
conditions:
ARTICLE 1
Definitions
1.1. “Church” shall
mean Bethel Lutheran Church of Cupertino, California, or any successor thereof.
1.2 “Members” or
“Membership” or “Congregation” shall mean the members of Bethel Lutheran Church
of Cupertino, California.
1.3 “Fund” or “Trust
Fund” shall mean any Trust Fund described herein. “Outreach and Education Fund” shall mean the perpetual fund
established by Article 2 herein. “Memorial Fund” shall mean the non-perpetual
fund established by Article 4 herein.
1.4 “Property” shall
include but is not limited to money, securities, stocks, land, leases,
royalties, partnership interest and other financial interests, assets and
insurance policies or the proceeds thereof.
1.5 “Gifts” shall mean
intervivos gifts and donations during the donor’s lifetime.
1.6 “Bequests” shall
mean donations received through the donor’s will or other testamentary
instrument.
1.7 “Church Purposes”
means purposes in aid of programs and mission of the church, the purposes set
forth in the church’s Articles of Incorporation, Constitution, and those
hereinafter enumerated.
1.8 “Endowment
Trustees” shall mean the endowment trustees as board consisting of five members
of the church, elected by the church membership, who are declared to be
co-trustees and shall act as the “Endowment Trustee” on behalf of the funds
established or authorized by this instrument, including any subsequent
amendments or modifications thereto.
ARTICLE 2
Perpetual Fund
2.1 There is hereby
established as the Outreach and Education Fund, a perpetual fund, to be built
from gifts and bequests, the principal of which shall be held in a trust in
perpetuity, or as hereinafter expressly provided otherwise.
2.2 The Outreach and
Education Fund is created and shall be operated exclusively for church
purposes. No part of the income or
property of this perpetual fund shall accrue for the benefit of, or be
distributed to, any Trustee, any member, director or officer of the church or
to any other private person, except as the Trustees are authorized and
empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes set forth
herein. No part of the activities of
the Trust Fund shall be the carrying on of propaganda or otherwise attempting
to influence legislation, and it shall not participate in or intervene in
(including the publishing or distribution of statements) any political campaign
on behalf of any candidate for public office.
Notwithstanding any other provision herein, the Trust Fund shall not (a)
carry on any activities not permitted to be carried on by an entity exempt from
federal income tax under §501(c)(3) of the Internal Revenue Code (or any
corresponding provision of any future Internal Revenue Code) or (b) do any act
which would render contributions for purposes of the Trust Fund nondeductible
under §170(c)(2) of the Internal Revenue Code
(or any corresponding provision of any future Internal Revenue Code).
2.3 The church may
receive gifts and bequests to be placed in the fund established herein from any
other source in cash or in other property acceptable to the Endowment Trustees.
All funds or property of whatever nature so received together with all income
thereon shall be held, managed, administered, and distributed pursuant to the
determination of the Endowment Trustees according to the terms and provisions
herein. All funds and property of the
Trust Fund shall be held and maintained separate and independent from the funds
and property otherwise belonging to the church.
2.4 The church may
accept gifts and bequests which are restricted as to their uses and purposes,
and shall distribute the income and/or principal in accordance with the
directions of the donor, provided such restrictions and directions are within
the purposes and objectives referred to in this instrument. The Endowment Trustees or the church, in the
absolute discretion of either, may reject or disclaim any gift or bequest. The Endowment Trustees may commingle the
funds and property held in the Outreach and Education Fund, the Memorial Fund,
and any other funds or property held in the Trust Fund, and administer such
funds as a perpetual Trust Fund, so long as the Endowment Trustees keep
accurate records reflecting the income and disbursements properly allocable to
each fund. The Endowment Trustees,
shall in no event be required to physically segregate the assets of the trust
estate in order to conform to the directions of any individual donor, but may
establish separate accounts in its accounting records.
2.5 Pursuant to a
separate supplemental agreement conforming with the requirements of Internal
Revenue Code §170(f), regarding contributions to charitable remainder trusts,
as from time to time amended, the church may accept gifts or bequests subject
to the directions of the donor to pay the income to or for the benefit of
individuals, including the donor, for life or a term of years, and thereafter
such gifts shall be held for the objectives and purposes set forth herein.
ARTICLE 3
Distributions for the Outreach and Education
Fund
3.1 Income: The
Endowment Trustees shall distribute income from the Outreach and Education Fund
at such time and in such manner as they may determine, or as may be required by
restrictions on such donations, only for the purposes of the church as set
forth herein. Such uses and purposes
shall be consistent with the Articles of Incorporation and the Constitution of
the church and shall be “visionary” rather than maintaining or supplementing
the general budget of the church.
Distributions should be made with particular emphasis on extending the
life and mission of the church, including but not limited to:
a. Missions outreach,
educational and charitable work of Bethel Lutheran Church of Cupertino,
California, and its environs;
b. Contributions to the
programs of Evangelical Lutheran Church of America, with headquarters in
Chicago, Illinois, or the Sierra Pacific Synod of the Evangelical Lutheran
Church in America, or any successor in interest.
3.2 Undistributed
Income. Any income not distributed
within 12 months after the end of the calendar year in which it was earned
shall be added to and become part of the principal of the Outreach and
Education Fund.
3.3 Loans of Principal: The Endowment Trustees, by not
less than four (4) affirmative votes, may authorize loans of principal to the
local congregation on occasions of extreme financial need by the church. Such
loans may be secured or unsecured, and may be at any rate of interest,
including interest free, as determined by the Endowment Trustees. Extreme financial need shall be deemed to
exist only when the continued existence of the church as a body will be
threatened because of the lack of operating funds unless such principal is
loaned. The existence of such extreme
financial need shall be determined by the Endowment Trustees and shall require
not less than four (4) affirmative votes.
The Endowment Trustees may also, by not less than four (4) affirmative
votes, recommend to the Congregation
invasion of the fund principal. The
Congregation’s authorizing action requires approval by two thirds (2/3) of a
quorum.
ARTICLE 4
Memorial Fund
4.1 There is hereby established for
administration by the Endowment Trustees a non-perpetual fund known as the “Memorial
Fund”. The church may receive gifts or
donations which are not to be included in the general fund of the church or the
Outreach and Education Fund. The
Memorial Fund shall be administered and distributed in the same manner and for
similar purposes as the Outreach and Education Fund described herein, except
that the Endowment Trustees, in their discretion, may distribute both principal
and income from the Memorial Fund for the church purposes as described herein.
ARTICLE 5
Board of Endowment Trustees
5.1 Appointment of Endowment Trustees. There shall be five Endowment Trustees, all
of whom shall be voting members of Bethel Lutheran Church of Cupertino,
California, elected by the church membership for terms of three years. The church council shall submit annual
nominations for position of Endowment Trustees for election by the church
membership at the annual meeting. The
terms of the initial Endowment Trustees elected shall be so fixed that one of
them expires in the first year thereafter, two in the second year thereafter,
and two in the third year thereafter.
Subsequently, each year at the annual meeting of the church membership,
the congregation shall elect Endowment Trustees to fill positions for which
terms have expired. Vacancies in the office
of Endowment Trustees, for whatever cause, shall be filled by appointment by
the remaining Endowment Trustees until the next annual meeting of church
membership, at which time the congregation shall elect a trustee to serve the
remainder of any vacancy so long as there shall continue to be at least three
Endowment Trustees in office. The
Endowment Trustees shall not serve more than two consecutive full terms. A
partial term of less than one year shall not be counted for this purpose. The pastors of the Church, and the President
of the Church Council, shall be advisory non-voting members of the Board of
Trustee.
5.2. Officers.
The officers of the Endowment Trustees shall be President, Vice
President, Secretary, and Treasurer.
The Endowment Trustees shall elect their officers, and shall hold
meetings from time to time as decided by them, but at least quarterly. Special meetings may be called on
twenty-four (24) hours written or oral notice to the Endowment Trustees. Regular meetings shall require no notice
other than recording of the resolution of the Endowment Trustees fixing the
time of the regular meetings. Each
trustee is charged with knowledge of the contents of the minutes book.
5.3 Voting and Resolutions: All actions of the Endowment Trustees shall be taken by
resolution at a meeting. A quorum shall consist of three Endowment
Trustees. When only three Endowment
Trustees are present at a meeting, a unanimous vote shall be required to carry
any motion or resolution. An instrument required to be executed by the Trust
Fund shall be valid if executed in the name of the Trust Fund by a majority of
the Endowment Trustees.
5.4 Minutes. The secretary shall maintain complete and
accurate minutes of all meetings of the Endowment Trustees and shall supply a
copy thereof to each member within ten (10) days after the meeting. The minutes of the trustee meetings can be
reviewed by a member of the Congregation upon request of the President of the
Church Council.
5.5. Trustee's Liability. No
trustee shall be liable to any interested party for acts or omissions of that
trustee, except those resulting from that trustee's willful misconduct or gross
negligence. This standard shall also
apply regarding a trustee's liability for the acts or omissions of any
co-trustee, predecessor trustee, or agent employed by the Endowment Trustees.
5.6 Conflicts of
Interest. No trustee shall have any
pecuniary interest, nor receive or derive compensation or pecuniary gain or
profit, either directly or indirectly from Trust Fund activities or property of
funds on investments.
5.7. Procedure for Resignation. Any
trustee may resign at any time, without giving a reason for the resignation, by
giving written notice, at least 30 days before the time the resignation is to
take effect, to the president or to any other two Endowment Trustees then
acting.
5.8. Removal of Trustee. The church membership or the church council, by two-thirds vote
of those present at a duly constituted meeting, may remove any trustee with or
without cause by giving such trustee at least sixty (60) days written
notice. Any vacancy in the office of
trustee shall be filled according to the terms set forth in paragraph 5.1.
ARTICLE 6
Management Powers of Endowment Trustees
6.1. General Powers of Trustee. To
carry out the purposes of the trusts created under this instrument, the trustee
shall have all of the powers enumerated in this trust instrument and all powers
now or hereafter conferred on Endowment Trustees under California law, subject
to any limitations stated elsewhere in this trust instrument.
6.2. Trustee's Power to Invest Trust Property. The
trustee shall have the power to invest in and acquire every kind of property,
real, personal, or mixed, including but not limited to improved and unimproved
real property, corporate and government obligations of every kind, stocks (both
preferred and common), shares of mutual funds of any character, shares of
investment companies, interest-bearing accounts, and foreign assets. The Board of Endowment Trustees shall invest
and manage the trust fund as a prudent investor would, by considering the
purposes, terms, distribution requirements, and other circumstances of the
trust fund. In satisfying this
standard, the Endowment Trustees’ investment and management decisions
respecting individual assets and courses of action must be evaluated not in
isolation, but in the context of the trust portfolio as a whole and as a part
of an overall investment strategy having risk and return objectives reasonably
suited to the trust.
6.3. Life
Insurance Powers. To
carry out the purposes of the trusts created under this instrument, and subject
to any limitations stated elsewhere in this instrument, the trustee shall, in
addition to the other powers conferred on the trustee by law and by this
instrument, have the power to do all of the following:
(a)
Purchase life insurance on the life of any person.
(b) Exercise all incidents of
ownership, options, benefits, rights, and privileges with respect to any life
insurance policy that is part of the trust estate.
(c) Pay premiums, assessments,
or other charges on any life insurance policy that is part of the trust estate
or that may designate the trust fund as beneficiary.
(d) Borrow funds from the insurer
in accordance with the terms of any life insurance policy that is part of the
trust estate or that may designate the trust as beneficiary, for the purpose of
paying any premiums, assessments, or other charges.
(e) Otherwise do anything
necessary or proper to keep any such policy a binding contract of insurance.
(f) Collect any and all sums
payable under any life insurance policy or employee benefit plan, and exercise
any of the allowable options for the payment of any such sums. The trustee shall collect any disability
payments under any life insurance policy that is part of the trust estate.
6.4. Custody
of Life Insurance Policy. The
trustee shall not be required to keep custody of any life insurance policy that
is part of the trust estate or that designates the trust as beneficiary.
6.5 Power to Employ
Agents. The Board of Endowment
Trustees shall have the power to employ and discharge agents and employees,
including but not limited to attorneys, accountants, investment and other
advisors, custodians of assets, property managers, real estate agents and
brokers, and appraisers, to advise and assist the Endowment Trustees in the
management of the trust fund, and compensate them from the trust fund.
6.6 Delegation of
Acts to Trustee. Notwithstanding
any other provision of this instrument, the Board of Endowment Trustees may
delegate to one or more Endowment Trustees routine acts of administration of
the trust fund, and may establish accounts for the trust fund that will honor
the signature of one, or fewer than all of the Endowment Trustees then serving.
6.5 Bond. At the discretion of the Board of Endowment
Trustees, bond may be required in an amount determined by the Endowment
Trustees for any trustee who has been delegated check signing authority. Premiums for such bond shall be an
administrative expense of the trust fund.
6.6 Accounts. The Board of Endowment Trustees shall
maintain complete and accurate books of accounts, and shall render an account
of the trust fund at each annual meeting of the church membership for the
preceding year. In addition, all
Endowment Trustees shall endeavor to maintain a high degree of communication
with the Church Council, other organizations within the church, and members of
the congregations in order that needs be properly assessed and the total life
and mission of the church be nurtured.
ARTICLE 7
Concluding Provisions
7.1 Amendment and
Modification. The Trust Fund
provided herein shall be irrevocable.
The foregoing provisions may be amended or modified from time to time by
the membership of the church by a two-thirds affirmative vote of those present
at a duly constituted meeting, whenever necessary or advisable for the more
convenient or efficient administration of the Trust Fund or to enable the
Endowment Trustees to carry out the purpose of the Trust Fund more efficiently;
but no such amendment or modification shall ever alter the intention that the
Trust Fund be operated exclusively for religious or charitable or benevolent
purposes, and in the manner which shall make the Trust Fund tax exempt and the
donations tax deductible, to the extent allowed by the Internal Revenue Code
and other applicable laws and regulations.
7.2 Termination. The property of the trust fund is
irrevocably dedicated to purposes consistent with the Articles of Incorporation
and the Constitution of the church, and no part of the net income or assets of
this trust fund shall ever accrue to the benefit of any trustee, officer or
member thereof or to the benefit of any private person. Upon the termination of the Trust Fund, its
assets remaining after payment, or provision for payment, of all debts and
liabilities of the trust fund or the church shall be distributed to a nonprofit
fund, foundation or corporation which is organized and operated exclusively for
charitable purposes and which has established its tax exempt status under IRC
§501(c)(3).
IN WITNESS WHEREOF, the membership of the church has duly agreed to the
foregoing through proper corporate approval by the congregation and has caused
this instrument to be executed by its duly authorized officers.
Executed in Santa Clara County California, on _______________________,
1999.
BETHEL LUTHERAN
CHURCH OF CUPERTINO, CALIFORNIA
______________________________ ______________________________
By:___________________________ By:___________________________
President Secretary